12Jun

Do you could have an applicant monitoring system to assist your hiring course of? If not, it’s best to severely contemplate it.

An
applicant monitoring system can save your organization time and decrease the danger of
shedding a stellar candidate to easy human error.

To
successfully implement one among these techniques, it’s vital to know:

  • Why an applicant monitoring system is superior
    to conventional recruiting strategies
  • The options it’s best to search for in an
    applicant monitoring system
  • choose an applicant monitoring system
  • Potential downsides

First, let’s contemplate conventional recruiting strategies and the way
new know-how can enhance them.

Conventional recruiting processes

Till
not too long ago, the method for locating and hiring a candidate was handbook. It
in all probability seemed one thing like this:

  • Comb by way of resumes
  • Name and e-mail
    backwards and forwards with prospects
  • Schedule interviews
  • Keep a log of
    the place candidates are within the course of

All of this info was probably documented
in spreadsheets that should be up to date a number of occasions a day.

If in case you have a group of recruiters, these spreadsheets then
should be reconciled often, which is extraordinarily time consuming and tedious.

If
your organization has a number of job openings and dozens – if not a whole bunch – of
candidates for every place, that complexity rapidly multiplies and might turn into
overwhelming.

And, the actual fact is, we’re all human.

By
conducting the recruiting course of manually, issues can slip by way of the cracks.
For starters, sturdy candidates might be ignored fully due to the sheer
quantity of content material your recruiters should wade by way of.

Candidates might not obtain well timed responses and, in consequence, lose curiosity within the place. It’s a standard grievance from candidates that “resumes go right into a black gap” they usually by no means hear something, which might be discouraging.

Restricted
candidate communications can damage your fame and hinder your capability to
rent the most effective expertise within the least period of time.

Jobs
that stay open for longer than crucial can negatively impression your backside
line and might impression morale as different workers tackle added duties.

There’s
a greater, extra environment friendly solution to fill your organization’s open jobs. It’s referred to as an
applicant monitoring system.  

What’s an applicant monitoring
system?

An applicant monitoring system makes use of software program to mixture the various elements of the recruiting course of into one centralized location: an digital database.

This consists of:

  • Your organization’s job postings
  • Candidate
    data (resume, cowl letter and software)
  • Recruiter
    exercise
  • Communication
    historical past between your organization and candidates
  • Background
    checks
  • Evaluation
    checks
  • Standing
    updates

This info is up to date in actual time and accessible to all approved personnel. At any time, a recruiter can seek for and acquire entry to a candidate’s info and decide the place a candidate is within the course of.

Equally vital, an applicant monitoring system automates a lot of the recruiting course of.

Why your corporation wants an
applicant monitoring system

More and more, corporations of all
sizes are leveraging the ability of applicant monitoring techniques.

5 key explanation why:

  1. The recruiting course of turns into extra organized, streamlined and environment friendly.
  2. It saves time.
  3. Recruiters and hiring managers are free to deal with their core job features, which helps stop burnout and tedium and brings extra worth to your corporation.
  4. You possibly can determine probably the most certified candidates and fill positions quicker.
  5. With every job automated, minimal enter yields most output.

Applicant monitoring system options

At a minimal, there are normal options you’ll be able to anticipate to see in an
applicant monitoring system:

  • You possibly can put up jobs to your web site.
  • Candidates can apply for jobs instantly out of your web site.
  • Functions are housed in a database, the place they’re screened and parsed to find out alignment with place necessities.
  • Candidates obtain automated emails confirming their standing, or reminders about interviews and subsequent steps within the course of.
  • The system paperwork how every candidate strikes by way of the hiring course of, from preliminary contact by way of the interview and provide phases.
  • Recruiters can search the database for candidates primarily based on key phrases.
  • The system saves candidate knowledge for future reference. This allows recruiters to seek for earlier candidates to find out whether or not they’re an excellent match for a brand new place.

Nonetheless, some applicant monitoring techniques provide extra superior
performance:

  • Automated posting of jobs to third-party websites and social networks
  • Automated rating of functions primarily based on how effectively candidates align with place necessities
  • A configurable dashboard that reveals a very powerful info
  • Branded profession portals in your web site
  • Capability to trace and measure visitors in your profession portal
  • Integration with LinkedIn and different resume sources
  • Integration with Microsoft Outlook to higher monitor e-mail communication and allow sharing appointments simply
  • Reporting capabilities that rework knowledge into actionable info, which may enhance your recruiting processes and assist to higher practice personnel; for instance:
    • How lengthy was a place open?
    • The place are probably the most certified candidates coming from?
    • What are the simplest recruiting actions?
    • How efficient are referrals?
  • Predictive intelligence capabilities that may flag potential issues earlier than they escalate

System choice

When you
determine to implement an applicant monitoring system, it’s a must to select one out
of a whole bunch of suppliers.

You possibly can ask your
business friends for suggestions, however what works for one firm might not work
for yours. It’s essential discover a answer that aligns along with your firm’s distinctive
scenario.

Issues to contemplate when
deciding on an applicant monitoring system:

  • How many individuals do you rent on a yearly foundation?
  • Do you want your system to combine with some other current HR techniques?
  • Do you want your system to combine with any third-party techniques, equivalent to your most well-liked vendor techniques for dealing with drug screenings, background checks and evaluation checks?
  • What does your recruiting course of presently appear like? What duties are required in your workflow? What may work higher? What do you would like you had been in a position to do?
  • How a lot automation do you want?
  • How many individuals must entry the system?
  • Do you want cellular capabilities?
  • Does your system want to have the ability to scale alongside your corporation?
  • What’s your funds?

While you’ve recognized a handful of applicant monitoring techniques that align
along with your wants and funds, request vendor demos so you will get an concept of how
the techniques work in the actual world and the way straightforward they’re to function.

Fundamental questions it’s best to ask any supplier of an applicant monitoring
system:

  • What are some strengths and shortcomings of this
    applicant monitoring system for a enterprise of your measurement, in your business or with
    your sort of hiring wants?
  • How
    do they assume their system could possibly be improved?
  • How
    usually is their system up to date or receives new options?
  • How
    do they preserve knowledge safe and management system entry?
  • What
    is the supply of technical assist?

A number of downsides

There’s at all times a price to implement new HR know-how, and
applicant monitoring techniques are not any completely different. However contemplate your return on
funding – using an applicant monitoring system creates efficiencies that
may end up in higher high quality hires whereas permitting your recruiters and hiring
managers to spend extra time on their core job features.

Should you don’t ensure that the system is user-friendly and self-explanatory,
which might be confirmed throughout pre-deployment person testing, your recruiters
received’t have the ability to use it to its full effectiveness.

Nonetheless, a lot of the downsides related to applicant monitoring techniques are from the candidate perspective.

Relying on how the method is about up, these techniques can, in some circumstances, create additional hurdles for candidates to use for a job.

And since their perform is to
rapidly display screen candidates and slim down the pool of certified candidates,
these techniques usually depend on algorithms when reviewing resumes. Normally, the
system is in search of particular key phrases to look on resumes.

This course of tends to reward
candidates who’re savvy about researching and incorporating the proper key phrases
into their resumes and canopy letters. However it will possibly trigger some well-qualified, however
much less savvy, candidates to be ignored.

Summing all of it up

Need to finish your reliance on spreadsheets and cease maintaining with all
your job candidates manually?

Then put money into an applicant monitoring system.

You possibly can simplify your recruiters’ and hiring managers’ jobs, higher
doc and monitor the recruiting course of, and enhance the standard of
candidates that you simply rent.

To
be taught extra about how know-how is crucial to simplifying your recruiting
efforts, obtain our free journal: The
Insperity information to HR know-how.